Why Great Coffee Matters in Meetings
The best deals are often closed over coffee, and the most innovative ideas emerge during coffee breaks. There’s actual science behind this – caffeine can boost mood and increase sociability, making it surprisingly effective for productive meetings and successful deal-closing.
Research shows that people who drink caffeine rate both their own and their group’s performance more positively, and they’re more willing to work together again. Having quality coffee in your meeting room can genuinely help your team collaborate better and create a warmer atmosphere when presenting to clients.
Good coffee changes how meetings feel. When you offer quality coffee to clients, you’re doing more than being polite – you’re setting up an environment where people feel more positive and engaged. Studies actually show that groups who had caffeine came up with more relevant points and performed better than those who didn’t, proving that coffee directly improves what happens in the room.
There’s also something special about sharing coffee with people. Offering someone a well-made drink signals that you care about details and respect them as a person. For client meetings, this small gesture can shift the entire tone of the conversation. For team sessions, it creates the kind of relaxed environment where people feel comfortable sharing their real thoughts.
Your meeting room coffee setup should match what you’re trying to achieve in that space. Different meetings call for different approaches – from quick team updates to high-stakes client presentations – and having the right machine can genuinely influence the outcome.
Understanding Your Meeting Room Coffee Needs
Choosing the right meeting room coffee machine comes down to a few practical considerations:
What Types of Meetings Do You Host?
Are you mainly brainstorming with your team, or regularly pitching to clients and prospects? Internal meetings are more forgiving, but client meetings need that extra polish to make the right impression.
How Much Space Do You Have?
Meeting rooms come in all shapes and sizes. Some boardrooms have space for a proper coffee station, while others need something compact that won’t dominate the room or distract from your presentation.
Who Are You Serving?
Team meetings mean dealing with people who already know what they like, but client meetings are trickier – you need to cater to tastes you don’t know yet. The best machines handle this uncertainty without making things complicated.
What Image Are You Trying to Project?
Your coffee setup says something about your company. This matters most when you’re meeting prospects, where small details can influence how they see your business and whether they want to work with you.
Do You Want Modern Features?
Today’s machines can do impressive things – touchscreens, multimedia displays, app connectivity. These features can enhance meetings and show clients that you’re forward-thinking, but they’re not essential for every situation.
The Best Coffee Machines for Meeting Room Environments
Here are three excellent options from Lavazza Professional, each designed for different meeting scenarios and business needs.
Best for Team Meetings & Brainstorming Sessions (40+ People)
FLAVIA Creation 600: Multi-Drink Station
When you're hosting internal team meetings and creative brainstorming sessions, the FLAVIA Creation 600 ensures everyone stays energised and engaged throughout the discussion.
Your team will love the incredible variety – over 15 different options including Lavazza coffees, real leaf teas, hot chocolate, and specialty drinks. This means everyone can get exactly what they prefer, keeping energy levels high and preventing the distraction of people wanting different drinks. The innovative FreshPack™ technology ensures perfect taste every time with no cross-contamination between drinks.
The cutting-edge frothing technology works with any milk variety or dairy-free alternatives, so team members with different dietary needs are all accommodated. The Tap N’ Brew mobile app even allows contactless ordering, perfect for maintaining flow during busy brainstorming sessions.
This machine creates the relaxed, inclusive atmosphere that gets the best creative thinking from your team. When everyone’s coffee needs are met quickly and efficiently, meetings flow better and ideas flow freely.
Why Your Team Will Love FLAVIA Creation 600:
- Over 15 drink options so everyone finds their perfect pick
- FreshPack™ technology guarantees perfect taste with no cross-contamination
- Dairy and non-dairy milk options for all dietary preferences
- Contactless ordering via mobile app keeps meetings flowing
- Quick operation that doesn’t interrupt brainstorming momentum
- Compact design that fits comfortably in meeting spaces
For team meetings where creativity and collaboration are key, the FLAVIA Creation 600 provides the variety and convenience that keeps everyone engaged and productive.
Best for Client Meetings & Deal-Closing (50+ People)
Krea Touch
When you're meeting prospect clients or hosting important business negotiations, the Krea Touch creates the premium coffee experience that sets the right tone for successful outcomes.
Your clients will be impressed by the authentic Italian coffee experience using fresh Lavazza Expert beans. The high-pressure espresso technology delivers café-quality drinks that demonstrate your company's commitment to quality in everything you do. This attention to excellence creates a positive first impression that can influence how clients perceive your business capabilities.
The machine creates an atmosphere of sophistication and professionalism that clients notice immediately. The smooth operation and elegant design signal that you pay attention to details, while the quality of the coffee itself shows that you don’t cut corners. This combination builds confidence in your ability to deliver excellence in your core business too.
The sophisticated 7-inch touchscreen provides an intuitive interface while the machine’s refined operation shows professional competence. The integrated grinders and precise temperature controls deliver consistent, barista-standard results that maintain your professional reputation with every cup served.
With up to 20 different drink selections, you can confidently offer quality options to any client without knowing their preferences in advance. The multimedia content capability allows you to display company information or achievements while drinks are prepared, subtly reinforcing your professional credentials.
Why Clients Will Be Impressed by Krea Touch:
- Authentic Italian coffee experience using premium Lavazza Expert beans
- Up to 20 drink selections cater to any client preference
- Sophisticated operation demonstrates attention to quality and detail
- Multimedia display can showcase company credentials during brewing
- Consistent café-quality results maintain professional reputation
- Elegant design enhances meeting room aesthetics
For client meetings where first impressions matter and deals are on the line, the Krea Touch delivers the premium experience that positions your company as a quality-focused partner.
Best for Shared Co-Working Spaces (50+ People)
9100
The Bean To Cup 9100 is the smart solution for shared co-working spaces, hot-desking environments, and meeting rooms used by multiple companies because you can use multiple payment solutions.
You can set it up with coins, cards, or completely cashless payments, making it work for any office environment. You can also have it set up as freevend.
Meeting Room Support with Fully Managed Service
Managing a meeting room coffee machine shouldn’t become another task for your facilities team. Lavazza Professional’s fully managed service keeps your machine running smoothly for every important meeting:
- Regular Servicing and Maintenance – Scheduled visits prevent embarrassing breakdowns during client meetings
- Intelligent Stock Management – Automatic replenishment means you never run out during important presentations
- Flexible Purchasing Options – Purchase, lease, or rent with terms that align with your budget
- Expert Support and Training – Initial setup training and ongoing support for quick issue resolution
Making the Right Choice for Your Meeting Rooms
Getting the right coffee machine for your meeting room makes a real difference to how your meetings go and what people think of your business. You can go with the FLAVIA Creation 600 if you mainly host team meetings and want lots of variety, the Krea Touch if you’re regularly meeting clients and need to make a great impression, or the Bean To Cup 9100 if you need something that works well for public and shared spaces. Whichever you choose, Lavazza Professional gives you authentic Italian coffee expertise that genuinely supports better business outcomes.
Ready to upgrade your meeting room coffee experience? Discover which Lavazza Professional solution creates the right atmosphere for your most important business discussions.
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